FAQ Meetings and Events

Meetings and Events - FAQ

• What meeting rooms are available?

  Our hotel features 23 modern meeting rooms and multifunctional event spaces, including the Nieuwegracht, Oudegracht, and Domtoren rooms. In addition, several boardrooms are available, such as the Maarssen room. The spaces vary in size and are suitable for both small meetings and large events.

• What are the capacities per room in theater setup?

  Capacities range from 0 to 500 guests in theater setup. We are happy to provide the exact capacities per room upon request.

• What are the capacities per room in U-shape setup?

  A U-shape setup is suitable for groups of approximately 13 to 30 guests. Depending on availability, a higher capacity may sometimes be possible. For smaller groups, we recommend a boardroom setup.

• What are the capacities per room in boardroom setup?

  The maximum capacity for a boardroom setup is 12 guests.

• Which audiovisual equipment (AV inventory) is standard in the meeting rooms?

  Room rental includes a projector and projection screen (1st floor and Sky Lounge) or an LCD screen (2nd floor). In addition, the plenary room is equipped with a flip chart, markers, notepads, and pens as standard.

• Which meeting packages are available at the hotel?

  Our meeting packages are calculated per time block and standardly include:

  • Mineral water in the meeting room
  • Refreshments in the foyer, including coffee, tea, soft drinks, and smoothies
  • Brain food, fresh fruit, and a selection of sweet treats

  The package can be extended with breakfast, lunch, and dinner.

• What are the rates per time block for the meeting packages?

  We are happy to provide the rates upon request.

• Is room rental included in a meeting package?

  No, room rental is not included in the meeting package.

• What is included as standard in the meeting packages?
  • Mineral water in the meeting room
  • Refreshments in the foyer, including coffee, tea, soft drinks, and smoothies
  • Brain food, fresh fruit, and a selection of sweet treats
• Which catering options are available?

  The meeting packages can be extended with, among others:

  • Breakfast in or near the meeting room
  • Lunch buffet in the restaurant or in/near the meeting room
  • Dinner in the restaurant or in/near the meeting room

  Please inquire about the possibilities through a non-binding quotation.

• What types of break-out snacks are available for business meetings?

  We offer various options, such as wraps, smoothie bowls, poke bowls, and more. We are happy to share the possibilities in a non-binding quotation.

• Can special dietary requirements or allergies be accommodated, such as halal, kosher, or nut-free?

  We are happy to accommodate dietary requirements and allergies if communicated at least one week prior to the event. Unfortunately, kosher catering is not available.

• How can guests request a copy of their invoice after departure?

  The invoice will be sent after the conclusion of your meeting or event.

• How can guests request a VAT specification after departure?

  The VAT specification is included on the invoice that will be sent after the meeting or event.

• When is a booking considered a group booking (number of rooms)?

  A reservation is considered a group booking when more than 10 hotel rooms are booked.

• Which conditions apply to group bookings?

  Different terms and conditions apply to group bookings than to reservations of up to 10 rooms. These conditions will be provided together with the quotation.